5 Best Virtual Business Phone Systems for Small Teams and Businesses



A dependable and environment friendly communication system is important for the success of any business, no matter its measurement. In at present’s digital world, digital telephone programs have turn into an more and more in style alternative for small groups and companies.

A digital telephone system permits companies to make and obtain calls on-line as a substitute of a standard telephone line. Companies can have an expert telephone system with out costly {hardware} and upkeep prices. Nonetheless, with so many choices in the marketplace, it may be overwhelming to decide on the perfect digital telephone system on your business wants. We’ll present an outline of the highest digital telephone programs out there for small groups and companies.

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What To Think about When Selecting a Digital Cellphone System

When selecting a digital business telephone system on your small crew or business, it’s essential to think about the important options of your communication wants. Listed below are some options to search for:

Name Administration

A digital business telephone system ought to supply name administration options akin to name forwarding, name routing, and name screening. These options will enable you handle incoming calls effectively. That means, you by no means miss an essential name.


One other crucial issue to think about is the options provided by the digital telephone system. Search for options that can profit your business, akin to voicemail transcription, name recording, and convention calling.

Some suppliers additionally supply integrations with in style business instruments like CRMs, which may streamline your communication and enhance your crew’s productiveness.


One of many main components is pricing. Search for a digital telephone system that provides a pricing plan that matches your price range. Some suppliers supply a pay-per-minute plan, whereas others have a set month-to-month fee. Think about your name quantity and frequency to find out which pricing plan shall be most cost-effective on your business.

Name High quality

Name high quality can be an important issue to think about when selecting a digital telephone system. Make sure the supplier presents a dependable and high-quality service, as poor name high quality can negatively impression your business’s repute.

Buyer Help

Lastly, contemplate the extent of buyer assist provided by the digital telephone system supplier. Search for a supplier that gives complete buyer assist, together with telephone and electronic mail assist, on-line documentation, and tutorials. This may guarantee you could get assist shortly if you happen to encounter any points with the system.

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5 High Digital business Cellphone Programs

After thorough analysis of the businesses and the evaluations from earlier and present clients, listed here are our picks for the perfect digital business telephone system for a small crew or business:

1. RingCentral

RingCentral is a well-liked digital telephone system with a variety of options. Its cloud-based system makes it simple for small groups to handle calls and messages from any machine.

It has three important pricing plans, together with Core, Superior, and Extremely, with various options and prices. RingCentral presents a number of pricing plans, starting from $30 to $45 per consumer per thirty days.

A number of the options of RingCentral embrace:

  • Superior name administration: With RingCentral, you may handle your incoming and outgoing calls simply, together with name forwarding, name screening, and name recording.
  • Collaboration instruments: RingCentral presents a variety of collaboration instruments, together with crew messaging, video conferencing, and file sharing, which may enhance productiveness and teamwork.
  • Integrations: RingCentral integrates with third-party purposes, akin to Salesforce, G Suite, and Microsoft Workplace 365, which may streamline workflows and enhance effectivity.


  • Provides strong integrations with third-party purposes, which could be useful for companies that depend on a number of instruments and software program packages
  • RingCentral’s cellular app has obtained excessive rankings and is understood for being user-friendly
  • RingCentral presents a 15-day free trial


  • The comparatively excessive worth level
  • Occasional technical glitches

2. Grasshopper

Grasshopper is a digital telephone system designed particularly for small companies and entrepreneurs. It presents a variety of options and customization choices to assist companies undertaking an expert picture.

Grasshopper presents three pricing plans, together with Solo, Associate, and Small business. Pricing plans vary from $31 to $89 per thirty days.

A number of the options of Grasshopper embrace:

  • Customizable greetings: With Grasshopper, you may create custom-made greetings and voicemail messages, which may help companies undertaking an expert picture.
  • Cell app: Grasshopper’s cellular app permits customers to handle their calls and messages from anyplace, which could be useful for distant groups or companies with a cellular workforce.
  • business texting: Grasshopper permits customers to ship and obtain textual content messages from their business telephone quantity, which generally is a handy method to talk with clients and shoppers.


  • Grasshopper’s pricing plans are easy, making it simple for companies to decide on the plan that works finest for them
  • The cellular app is understood for being user-friendly and straightforward to navigate
  • Grasshopper presents a 7-day free trial


  • Restricted options in comparison with different digital telephone programs, akin to video conferencing and integrations with different business apps

3. Vonage business Cloud

Vonage business Cloud is a digital telephone system providing varied options, together with name administration, video conferencing, and messaging.

Vonage presents three important pricing plans, together with Cell, Premium, and Superior. Its pricing plans vary from $19.99 to $39.99 per consumer per thirty days.

A number of the key options of Vonage business Cloud embrace:

  • Superior name administration: Vonage business Cloud presents a variety of name administration instruments, together with name screening, name forwarding, and voicemail transcription, which may help companies handle their calls extra effectively.
  • Unified messaging: Vonage business Cloud’s unified messaging system permits customers to handle all their messages, together with voicemail, electronic mail, and textual content messages, in a single place, which may enhance productiveness and effectivity.
  • Analytics and reporting: Vonage business Cloud presents a variety of analytics and reporting instruments that may assist companies monitor their efficiency and make data-driven choices.


  • Vonage business Cloud presents a variety of integrations with third-party purposes, akin to Salesforce, Microsoft Workplace 365, and G Suite
  • Vonage business Cloud’s customer support and assist are recognized for being responsive
  • Vonage business Cloud presents a 14-day free trial


  • Technical glitches reported by some customers
  • Restricted customization choices

4. Nextiva

Nextiva is a cloud-based digital telephone system that improves communication and collaboration for small groups and companies.

Nextiva presents three pricing plans, beginning at $31 per consumer per thirty days for the fundamental plan and ranging as much as $45.95 per consumer per thirty days for the superior plan.

Listed below are just a few notable options of Nextiva:

  • Customizable telephone system: With Nextiva, companies can select from a variety of superior name administration options, together with name routing, name recording, and voicemail transcription
  • Wonderful buyer assist: Nextiva is understood for its excellent buyer assist, with consultants out there 24/7 to help by way of telephone, electronic mail, or reside chat.
  • Integration with different business instruments: Nextiva integrates with varied different business instruments, together with Salesforce, HubSpot, and Microsoft Groups. This integration permits companies to streamline their workflows and enhance their total productiveness.


  • The corporate additionally supplies a information base and video tutorials to assist clients arrange and use their telephone programs
  • Nextiva permits companies to customise their telephone programs to swimsuit their particular wants
  • Nextiva presents a proprietary software program referred to as NextOS that gives a centralized hub for all communication channels, together with voice, video, chat, and electronic mail


  • Technical disruptions
  • Increased worth level in comparison with another digital telephone programs

5. GoTo Join

GoTo Join is a digital telephone system providing varied options, together with name administration, video conferencing, and messaging. Its pricing plans vary from $19.95 to $29.95 per consumer per thirty days.

Listed below are just a few notable options of GoTo:

  • Cell App: GoTo Join presents a cellular app that enables customers to make and obtain calls, entry voicemails, and ship and obtain messages from their smartphone or pill. This characteristic permits workers to remain linked whereas on the go.
  • Superior Name Analytics: The corporate supplies superior name analytics that helps companies monitor and analyze their name information. With options like name logs, name routing stories, and name high quality monitoring, corporations can acquire insights into their name efficiency and make data-driven choices.
  • Customizable IVR: GoTo presents a customizable IVR (Interactive Voice Response) system that enables companies to create customized menus and name routing guidelines. With this characteristic, companies can create a customized caller expertise and enhance buyer satisfaction.


  • GoTo Join presents versatile pricing plans to swimsuit companies of all sizes, making it simpler for small companies to get began with the platform with out paying for options they don’t want.
  • They supply detailed name analytics, permitting companies to trace important metrics akin to name quantity, name length, and name high quality
  • Their auto-attendant is absolutely customizable, permitting companies to create an expert greeting and menu system for his or her callers


  • Sophisticated setup course of
  • Restricted integrations with different business apps

Virtual PBX

Closing Ideas

Choosing the proper digital telephone system is essential for the success of small groups and companies. RingCentral, Grasshopper, Vonage business Cloud, Nextiva, and GoTo Join are all nice choices to think about, every with distinctive options, pricing plans, and execs and cons.

When choosing a digital telephone system, companies ought to prioritize components akin to pricing, options, name high quality, ease of use, buyer assist, and integrations. By rigorously evaluating these components, small groups and companies could make knowledgeable choices. They will enhance their telephone programs to raised serve their clients and drive progress.